October, 2024 Board Minutes

Minutes: PAGC Board Meeting 10/3/24

Attendees: Franco, Doug, Niraj, Rafa, Driver, Chris W (Observers: Chris Douvos, Brian Garcia,

Patrick Beaulieu)

• Reviewed and approved September meeting minutes

• Discussed incoming board members for 2025: Brian, Chris, Patrick (all joined the

• meeting) – suggested roles:

  • Patrick: will take on oversight of all systems, hat in the ring for handicap chair

  • Chris D: Party chief, run annual meeting with Doug

• Rules: asked John Driver to proactively send out (USGA rules) video to membership

• Tournament Directors:

  • Break Tournament chair function into two: Scheduling (Doug), Overall chair (Chris W)

  • Chris will drive consistency in how tournaments are run (giving up HDCP Chair)

  • Spin up Brian Garcia as TD for 2025

• Golf Genius: contract runs Oct1 – Sep30; going up to $3700, another $975 next year

• Got 1 partial year membership (so far) this year; PY applicable after stroke play championship

• Money on books at Baylands still at $16K, need to draw it down; discussed various ideas:

  • Baylands not accepting our proposals (e.g. to apply toward tournament fees)

  • Remind folks that the money can be used at the bar, for food, merchandise, range balls, cart fees

  • (Doug) will have follow up chat with Matt Shepherd to discuss options

• Bylaws: Everyone on the board should read them and become familiar

  • Last updated in 2019 , Niraj will work on updating them (Doug will send Word version)

  • BoD must have 7-9 members; can appoint Brian G, Chris D, and Patrick B

• 2025 Tournaments: San Juan Oaks booked for next year ($195: 175+15+2)

  • Metropolitan (Apr), Presidio (May), Monterey extravaganza (July)

  • Lets try mixing it up – Shambles, Team, others?

• Marketing Update (Franco)

  • Newsletter came out 9/20 – 252/353 opened (below average, may have been impacted by 11 am timing), although 12% click rate was up (from 8%); we also doubled the number of clickable links

  • Members sent in lots of pictures, many used on the tournament pages

  • Feedback: TDs could take pictures of winners, send them to Franco for inclusion

  • Move Annual meeting to end of year or January, more appropriate for announcements and “state of union” to membership (perhaps at New Member tournament?)

  • We will have to reevaluate our shotgun tournament as Bayland insisting on carts

• Handicaps (Chris W): Soft/Hard caps dropped this year to 38/2 respectively

• Finance (presented by Doug on behalf of Chris D)

  • We are at 357 members, no adds in September (Niraj: add PY membership to bylaws)

  • (Thinks) we will come in under budget

  • Bank balance at $7598 Sept 30, projected to end year at $2706 (like to be at $5K)

  • Currently projecting us to be $2494 in the red on 2025 budget

• (Niraj) asked about vote on Doug’s extension as President. Franco reported that our email had 176 views with 136 yes votes

  - End of Meeting